Missing documents can even lead to a legal hassle if your business undergoes an audit. Using basic accounting software to track sales, expenses, and receivables can help you save time and energy during tax time. Financial Management. Organization is the root of a stable financial management program.
Without a system that monitors receivables and track cash flow, balances can go unpaid without notice. Customer Service. Customer satisfaction is key to earning repeat business. Ultimately, poor billing systems can result in customers being overcharged or charged multiple times for items. Being organized affects your customers too! Reduce Stress.
Working in an unorganized environment can take an emotional toll. It can cause employees and customers to feel anxious and overwhelmed.
Consider organizing or re-arranging your work space to increase productivity and decrease stress. Not knowing where to look for information, sorting through unorganized paperwork, and dealing with the consequences of poor organization create a stressful workplace. If things are organized and labelled neatly, tracking this down should be a piece of cake, rather than a source of stress!
You can be on time — consistently. Organization and punctuality go hand-in-hand. Consider setting calendar alerts, for example, to ensure you do not get too caught up in a task and lose track of time. Impress your manager — be prompt and show up on time.
You can ensure you meet deadlines. Set calendar alerts so you will never miss a deadline again — or better yet, surprise your manager and complete your task ahead of schedule. We can all agree these are some pretty great benefits — but where should you start? Here are some items to consider organizing and how to tackle each.
Start by getting rid of any papers that can be recycled or shredded. If a document contains confidential information, be sure to go the route of shredding, rather than recycling. For all other papers that you feel are important to keep, create a filing system and label items. If you work on a computer all day, you may want to ensure your files are organized in a manner that will make it easy for you to locate an item quickly.
This, however, puts more pressure on the remaining managers who have to supervise and monitor more direct reports because of an increased span of control. Recent research recommends a span of control between fifteen and twenty direct reports. In centralized organizations, only the top managers make decisions, whereas the lower-level managers are tasked with carrying out the directives. The military is a prime example, as generals give the orders and each successive rank passes on these orders for following.
In decentralized organizations, the decision making is pushed down to the managers who are the closest to the work or client. The term centralization refers to the degree to that decision making is concentrated to the top of the organization.
To be clear, this refers to key decisions with potential impact on the business. If all proposals and decisions are made exclusively by the executive team, it is a highly centralized structure. However, if managers are allowed to make significant decisions affecting their areas of the business, it is a decentralized structure.
Formalization refers to the degree to which positions in an organization are standardized. If a job is highly formalized, then the employee has little to no discretion over what to do, when to do it, and how to do it.
Airline pilots have highly formalized jobs, dictated by FAA regulations that must be followed before, during and after every flight. Further, the training required for pilots is extensive, with regular flight simulator testing for enforcement of formalized responses for known situations and challenges that can be encountered in flight.
Certain jobs will have much less formalization of duties. They each develop their own practices for gaining access to the doctors starting with the medical office front desk staff and generally only report on the number of physician conversations per week. Improve this page Learn More. Skip to main content. Module 6: Organizational Structures.
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